Top 8 cataloged recommendations to manage your RFIs effectively

Keeping business efficiencies at maximum and handing over construction projects within budget and timelines is crucial for General contractors. Connecting the mindscape of architects and engineers with general contractors to understand the intent, and build around it is key whilst collecting project information. Wellstructured RFIs or Request ForInformation eliminate the need to perform expensive and time-consuming corrective activities in the construction stage. RFIs are raised in the bidding phase, or at various stages of construction.

General contractors or subcontractors raising RFIs in the construction stage are extremely expensive leading to cost and time overruns. Neglecting design clarifications, constructability issues, material requirements, sequencing, specifications, etc. can lead to extensive onsite failures.

“Generally, contractors have to take responsibility for the burden of delayed responses of RFIs submitted.

RFIs serve as a support system to diminish all of the above, as they can be integrated into various deliverable categories viz.

• Clarifications on inaccurate plans, spatial conflicts, inaccurate or incomplete specifications
• Design modifications based on construction problems and sequencing issues
• Material availability, value engineering, and others
• Issues in constructability and varying site conditions

Furthermore, the unintended use of RFIs can lead to greater costs. It has been documented, “ a single RFI can cost over $1000”. If there were hundreds of RFIs raised in the later stages, it would amount to hundreds of thousands of dollars in cost overshoots. RFIs are not intended for the following purposes viz. ordinary communication, submittals, granting design documents, substitutes, change requests, feedback, etc. RFIs do become high-risk documents if not created and managed effectively.

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